Grievance POLICY

Preamble

Pay Point India Network Pvt. Ltd. (the Company) is engaged in the following three business segments:


SEGMENT A:

Semi-Closed prepaid cash card business: Issuance of multipurpose prepaid cash cards as a payment option alternative to cash for large segment of population in the country that is unable to use e-payment / m-payment facility since they do not have debit/credit cards.

(Semi-Closed prepaid cash card business is governed by the PSS Act and the RBI Guidelines).


SEGMENT B:

Franchisee Business: Appointing Franchisees for collecting cash/payments from customers of various entities and government bodies which have tied up with Pay Point India to facilitate payment of utility bills, booking of travel tickets, mobile recharge etc. by giving a Franchisee Account named as PAY POINT INDIA Franchisee Business Account.

(The business of collecting cash through Franchisees on behalf of specific organizations and under authorization from these organizations is not governed by the RBI Guidelines)

As a service provider industry, customer service and customer satisfaction are the prime concerns of the Company and the object of this policy is to minimize instances of customer complaints through proper service delivery and review mechanism and prompt redressal of various types of customer complaints.

The Company is in the business of issuance of Semi-Closed prepaid cash cards and is authorized by the Reserve Bank of India (RBI) to operate a Payment System. It is governed by the Payment and Settlement Systems Act, 2007(“the PSS Act”), Regulations made the under and the Issuance and Operation of Prepaid Payment Instruments in India (Reserve Bank) Directions, 2009 (“the RBI Guidelines”) laid down by the RBI.

The Company has developed a procedure for promptly attending to grievances of the customers in respect of various issues pertaining to Pay PointZ- wallet as online payment mode.

  1. This Policy is called the “Customers Grievance Redressal Policy".
  2. It shall apply to the business of the Company in India.
  3. It shall apply to Semi-closed prepaid wallet business.
  4. It is also available on the website of the Company https://paypointz.com/Grievance-Policy.aspx

Section 1 – Definitions
  1. ‘Company’ shall mean Pay Point India Network Pvt. Ltd. which is carrying on the business of issuance of Prepaid Payment Instruments, payment processing, payment collection and related services by facilitating payment solutions to the Customer for buying goods and services through any digital/electronic medium.
  2. ‘Complainant’ shall mean the Customer who has a Grievance.
  3. ‘Query’ shall mean a question, often expressing doubt about something or looking for an answer from an authority.
  4. ‘Customer’ shall mean the holder and/or user of Pay PointZ- wallet and/or any of the system participants of the Company.
  5. ‘Grievance’ shall mean communication in any form by a customer that expresses dissatisfaction about an action or lack of action by, or about the standard of service of the Company and/or its representative, in relation to use of Pay PointZ- wallet.
  6. ‘Pay PointZ – wallet’ shall mean the activated and valid Semi-closed prepaid wallet and all variants of the same issued by the Company.
  7. ‘Payment System’ means a system that enables payment to be effected between a payer and a beneficiary involving clearing, payment or settlement service or all of them but does not include a stock exchange.
  8. ‘Redressal’ shall mean the final disposal of the Grievance of the Complainant by the Company.
  9. ‘System Participant’ shall mean Bank or any other person participating in a payment system and includes the system provider as per the PSS Act.
  10. ‘System Provider’ shall mean a person who operates and authorizes payment system.
  11. ‘Week’ shall mean consecutive seven Working Days.
  12. ‘Working Day’ shall mean any day (other than Sunday & Public Holiday) on which the Company’s Corporate Office is open for business.

Section 2: Guiding principles of the approach to grievance redressal are as follows:
  1. Transparency: The customer shall be provided with information regarding the channels they can access to service their requirements and resolve their issues. In addition, the turn-around time for issues to be redressed including investigation and resolution shall be communicated transparently.
  2. Accessibility: The Company shall enable the customers to avail of services through multiple published channels.
  3. Escalation: Information on the process of escalation of complaints to the next level in case the customer is not satisfied with the resolution provided by the current level will be made available in the website/Branches/call centre.
  4. Customer Education: The Company shall endeavour to make continuous efforts to educate its customers to enable them to make informed choices regarding Pay Point products and reduce errors in retailer transactions.
  5. Review: The team shall have forums at various levels to review customer grievances and enhance the quality of customer service.
  6. Paypoint takes pride to address all complaints/concerns brought to our attention by our customers and also understand the importance to understand, classify & differentiate complaints from queries. The policy clearly defines the two.

Section 3: Complaint mechanism
  1. Channels
    • Customer care
    • E-mail
    • Write to the postal address of the company

  2. Time frame for response:

    The turn-around-time for the responding to a complaint is

    • Normal cases (other than the one mentioned below): 2 working days for normal cases.
    • Fraud cases, Legal cases and cases which need retrieval of documents and exceptionally old records: 15 working days and
    • Cases involving 3rd party (other channel partners): 5 working days.
    • If any case needs additional time, the team will inform the customer the reasons of delay in resolution and provide expected time lines for resolution of the issue

  3. Complaint reference Number
    • Customer shall be provided with a complaint number when he/she submits a complaint to the customer care.

  4. Escalation Mechanism

    Following is the escalation matrix to resolve the complaints:

    Sr. No. Escalation Level Point of Contact Designation Email Contact No. TAT (maximum time limit)
    1 Level 1 Support Customer Care customer.care@paypointindia.com 022 – 61733333 T+1
    2 Level 2 Team Leader Sr. Executive Customer Care qr@paypointindia.com 022 – 61733333 T+2
    3 Level 3 Company Secretary Company Secretary rupali.mudaliar@paypointindia.com 022 – 40508888 T+3

  5. To escalate your complaint in person

    If the customer’s issue is not resolved even after contacting various complaint resolution channels, he/she can write to the Customer care Head, Pay Point India Network Pvt. Ltd., 4th Floor, 401-402, Sai Arpan complex, Near Hardik Palace Hotel, P.G. Vora School Road, Nr Mira road Station, Mira Road ( East). Thane 401107.

    In the absence of revert from Business Head – Customer Service & Contact Centre within 10 working days, you can further escalate the matter to Mrs. Ruchi K. Doshi B – 108, 109, Everest Grande, Mahakali Caves Road, Andheri (East), Mumbai – 400093. or you can write us on info@paypointindia.com and expect a revert in 10 working days.


  6. Penalty: Any Customer care officer found in failure to meet TAT following Penalty is suggested :
    1. For first 7 complaints in a month – 1st warning letter against Customer care officer, training will be provided to Customer care officer
    2. For next 7 complaints in a month – 2nd warning letter against Customer care officer
    3. For next 7 complaints in a month – termination from job
    4. Any Committee member found failure in TAT against

Annexure 1A: Standard Turn Around Time (TAT) for broad level of queries / Complaints. Mentioned below is the range of TATs applicable for Complaints or queries within a broad classification.

Query / Complaint Classification Turn Around Time (In Working Days) Remarks
OTP related 1-2 Queries / Complaints in case of OTP not received by the customer.
Card reload issue 2-3 Queries / Complaints by customers trying to reload the card from the retailer portal.
Error while generating a cash card 2-4 Complaints of cases where retailer is not able to create a card through retailer portal.
IFSC code not reflecting 1-2 Queries / Complaints where IFSC code is not reflecting while making transactions.
Fraudulent use 7-10 Queries / Complaints pertaining to card used by unauthorised person.
Not able to use card/Wallet 2-4 Queries / Complaints pertaining to usage of the card or block in the card.
Change in Address/Phone no 2-4 Queries / Complaints pertaining to change in address or phone no of the cash card
Resetting of password 1-2 Queries / Complaints in case of resetting password.
Transaction Related 7-10 Queries / Complaints on unsuccessful NEFT/POS transactions (including claimed transactions)/prepaid card transactions
Third Party Product Related 4-7 Queries or complaints pertaining to booking and recharge related product.
Staff / Customer Service Related 5-7 Queries or complaints pertaining to Information/status provided by customer service staff.
Delay in loading of card 2-4 Queries / Complaints pertaining to reload the card

Customers Grievance Redressal Committee

The review & audit of complaints shall be done by the Customers Grievance Redressal Committee (“the Committee”) for redressing their grievances. The Committee shall consist of at least two members out of whom at least one will be designated by the Company and the other would be an independent person who has fairly requisite knowledge of the Laws, who is not office-bearer, employee, director or any other person/s who has/have any interest of whatsoever nature in the Company.


Function and Authority of the redressal committee

The functions of the Committee are as under:

  1. The committee shall review and set a mechanism in concurrence with the responsible product managers.
  2. The Committee shall be responsible for ensuring timely and effective implementation of all regulatory requirements regarding customer service.
  3. The Committee shall have right to ask for all records from the Customer Care Centre and the customer.
  4. The Committee will look into the simplification of procedures and practices prevailing in the Company with a view to safeguarding the interests of customers of the Company.
  5. The Committee will review the regulations and procedures prescribed by RBI for customer service and whether the same are adopted in spirit and intent by the Company and make suitable recommendations for rationalization of the same.
  6. The Committee will review the practice and procedures prevalent in prepaid payment solutions industry and take necessary corrective action on an on-going basis.
  7. The Committee will endeavor to proactively advice the Customer Care Centre on pending complaints.